Do You Really Need QuickBooks?
The Bookkeeping Struggle Is Real
If you're running a service-based online business, chances are you've already had at least one "I should really get my finances together" moment.
Whether it's a missed deduction, a last-minute scramble at tax time, or a lingering sense of financial fog, you're not alone. Many entrepreneurs delay hiring a bookkeeper because they think it's too early, too expensive, or something they can handle "once things calm down." Sound familiar?
This blog is for you — the business owner who's brilliant at your craft but feels overwhelmed or uncertain when it comes to managing your money. Let's cut through the confusion, tackle the myths, and show you the easiest way to start bookkeeping (whether you use QuickBooks or not).
Do You Even Need QuickBooks Yet?
QuickBooks Online is often marketed as the go-to solution for small businesses, but here’s the truth: you don’t have to start with QuickBooks. And if you do use it, you still need to set it up correctly — which can feel like learning a new language.
You probably don’t need QuickBooks yet if:
You’re still in the early stages and only have a few monthly transactions
You’re not VAT-registered or managing complex payroll
You have time to track things manually but need structure
You probably do need QuickBooks (or a bookkeeper who uses it) if:
You’re generating consistent revenue and tax time is stressful
You feel nervous about missing write-offs or categorizing things wrong
You’re juggling multiple income streams (e.g., Stripe, PayPal, bank transfers)
Pro tip: It’s less about the tool and more about the system. You can’t rely on software to organize your books if you don’t understand how your money flows.
The Easiest Way to Start Bookkeeping (Without Overwhelm)
If you're not ready to dive into QuickBooks, start with something simple, digital, and structured.
Here’s what I recommend:
1. Use a basic spreadsheet system Start with a Google Sheet that includes:
Date
Description
Category
Amount In / Amount Out
Payment method (Cash, Card, Stripe, etc.)
Notes
2. Track every dollar Make it a weekly habit. Set aside 30 minutes each Friday to log your expenses and income. You’ll be amazed at how much clarity this gives you.
3. Categorize smartly Stick to simple categories: Revenue, Software, Education, Supplies, Contractors, etc. These align with Schedule C tax categories if you're a sole proprietor.
4. Save your receipts Use a Google Drive folder or mobile scanner app to keep records in one place. This will save your sanity later.
5. Know when to outsource Once your income grows or you start to dread your money tasks, it’s time to hand things off. That’s where a bookkeeper (like me!) comes in.
The Real Cost of Waiting
Most small business owners wait too long to get help. You tell yourself, "I'll figure it out later," but months go by and you still feel anxious.
That anxiety? It's costing you:
Lost deductions and overpaid taxes
Hours wasted trying to DIY your books
Avoidance of your numbers (which limits your growth)
Bookkeeping isn’t just about being organized. It’s about being empowered. When your finances are clear, you make better decisions, sleep better, and grow faster.
You don’t have to go it alone. Whether you’re using QuickBooks or starting with a spreadsheet, the key is starting with a system that supports the business you’re building.
Ready to Simplify Your Bookkeeping?
Click below to book a free 15-minute discovery call with me. I’ll help you figure out where you stand, what you need, and whether Hinds Bookkeeping is the right fit.
Let’s bring calm, clarity, and confidence to your finances.
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